Summarize Apple Calendar Events with Apple Intelligence

Open the Event Details in Calendar

First, open the Calendar app on your iPhone, iPad, or Mac. This is where all your scheduled events are listed. Now, locate and tap (or double-click on a Mac) the specific meeting or event you want to get notes for.

You'll see the event details screen, which typically shows the event's title, date, time, invited attendees, and any notes already added. This is your starting point for generating a summary.

If your device's screen looks different, simply ensure you've tapped into a specific event, not just selected it from the list. Look for the full details of that event to fill your screen.

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Find and Tap the 'Summarize' Option

With the event details open on your screen, look for a button or option labeled "Summarize" or "Generate Notes". This is usually found near the top of the event details, sometimes beneath the event title or in a menu accessed via a "⋯" (ellipsis) icon. This is where Apple Intelligence comes in – it's Apple's built-in set of smart features that can understand and process information on your device, like the details of your calendar event.

After you tap this button, Apple Intelligence begins to analyze the event's description, invitations, and any existing notes to understand its purpose.

Remember, this feature relies on specific hardware and software versions, so it might not appear if your device doesn't support Apple Intelligence yet.

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Review the AI-Generated Summary

Once Apple Intelligence has finished processing, a new section will appear on your event details screen, typically titled "Meeting Summary" or similar. This draft summary will present key points, decisions, and any action items it extracted from the event's information. Take a moment to read through these notes carefully.

This summary is just a starting point, like a first draft written by an assistant. You'll see the text displayed, often in bullet points, making it easy to scan.

If the summary appears, but you find it too brief or it doesn't quite capture the main essence, don't worry. This is where you can refine it in the next step.

• Discussed Q3 goals and allocated tasks. • Sarah to draft marketing brief by Friday. • John to finalise budget by end of week.

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Refine or Edit the Summary

The AI-generated summary is fully editable, so you can make it perfect. If you need to fix a typo, add a missed detail, or clarify a point, simply tap directly into the summary text box. Your device's keyboard will appear, allowing you to type in any changes.

If the summary is too short or misses important context, look for a "Regenerate" or "Improve" button, usually at the bottom of the summary section. Tapping this lets you ask Apple Intelligence to try again, often with a prompt for specific details. For instance, you could type "include the client's preferred launch date" to guide the AI.

You can still manually edit the text.

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Save or Share Your Notes

Once you’re completely happy with the summary, it’s time to save it or share it with others. To save it directly within the event, look for a "Done" or "Save" button, typically at the top-right or bottom-right of the screen. Tapping this will store the summary permanently in the event’s notes section.

Alternatively, you can share the summary. Tap the Share button (which often looks like a square with an upward-pointing arrow) on your iPhone or iPad, or find it in the summary box's top-right corner on a Mac. This will open your device's standard sharing sheet, letting you send the notes via Messages, Mail, or other apps.

After saving, the summary is now part of your event, just like any other note you've added. If you choose to share, a message or email draft will open with the summary text ready to send.

Sometimes a quick tap outside the text box will reveal the options again.

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(Optional) Set Up Automatic Summaries for Future Events

To streamline your workflow, you can tell Apple Intelligence to automatically create summaries for all future events. On your iPhone or iPad, open the Settings app, scroll down and tap "Calendar," then find and tap "Summaries." Inside this menu, you should see a toggle switch to "Summarize Events" — tap it to turn it on.

If you're on a Mac, open the Calendar application, then click "Calendar" in the menu bar at the top of your screen, choose "Settings," and navigate to the "Advanced" tab. Look for the "Summarize Events" checkbox and tick it.

Once this feature is enabled, Apple Intelligence will automatically generate a summary for new events after they conclude, without you having to tap a button each time.

Ensure your software is up to date.