Summarise Apple Calendar Events with Apple Intelligence

Open the Event Details in Calendar

First, open the Calendar app on your iPhone, iPad, or Mac. This is where all your scheduled events are listed. Now, locate and tap (or double-click on a Mac) the specific meeting or event you want to get notes for.

You'll see the event details screen, which typically shows the event's title, date, time, invited attendees, and any notes already added. This is your starting point for generating a summary.

If your device's screen looks different, simply ensure you've tapped into a specific event, not just selected it from the list. Look for the full details of that event to fill your screen.

You'll know it worked when the event's information (like its date, time, and participants) is clearly displayed on your screen.

Find and Tap the 'Summarise' Option

With the event details open on your screen, look for a button or option labelled "Summarise" or "Generate Notes". This is usually found near the top of the event details, sometimes beneath the event title or in a menu accessed via a "⋯" (ellipsis) icon. This is where Apple Intelligence comes in – it's Apple's built-in set of smart features that can understand and process information on your device, like the details of your calendar event.

After you tap this button, Apple Intelligence begins to analyse the event's description, invitations, and any existing notes to understand its purpose.

If you don't see this option, try gently pulling down on the event details screen to refresh the view, or look for a small "⋯" (More) button, which might reveal additional actions when tapped. Remember, this feature relies on specific hardware and software versions, so it might not appear if your device doesn't support Apple Intelligence yet.

You'll know it worked when a brief "Generating summary..." message appears on your screen, followed by a new section containing drafted notes.

Review the AI-Generated Summary

Once Apple Intelligence has finished processing, a new section will appear on your event details screen, typically titled "Meeting Summary" or similar. This draft summary will present key points, decisions, and any action items it extracted from the event's information. Take a moment to read through these notes carefully.

This summary is just a starting point, like a first draft written by an assistant. You'll see the text displayed, often in bullet points, making it easy to scan.

If the summary appears, but you find it too brief or it doesn't quite capture the main essence, don't worry. This is where you can refine it in the next step.

• Discussed Q3 goals and allocated tasks. • Sarah to draft marketing brief by Friday. • John to finalise budget by end of week.

You'll know it worked when a clear, readable summary, often with bullet points, is displayed on your screen, showing key outcomes and responsibilities.

Refine or Edit the Summary

The AI-generated summary is fully editable, so you can make it perfect. If you need to fix a typo, add a missed detail, or clarify a point, simply tap directly into the summary text box. Your device's keyboard will appear, allowing you to type in any changes.

If the summary is too short or misses important context, look for a "Regenerate" or "Improve" button, usually at the bottom of the summary section. Tapping this lets you ask Apple Intelligence to try again, often with a prompt for specific details. For instance, you could type "include the client's preferred launch date" to guide the AI.

If you don't see an "Improve" or "Regenerate" button, your current summary might be in a final state, or the option might be hidden. You can still manually edit the text.

You'll know it worked when the summary updates, either with your manual edits or by Apple Intelligence re-drafting it to include the extra information you requested.

Save or Share Your Notes

Once you’re completely happy with the summary, it’s time to save it or share it with others. To save it directly within the event, look for a "Done" or "Save" button, typically at the top-right or bottom-right of the screen. Tapping this will store the summary permanently in the event’s notes section.

Alternatively, you can share the summary. Tap the Share button (which often looks like a square with an upward-pointing arrow) on your iPhone or iPad, or find it in the summary box's top-right corner on a Mac. This will open your device's standard sharing sheet, letting you send the notes via Messages, Mail, or other apps.

After saving, the summary is now part of your event, just like any other note you've added. If you choose to share, a message or email draft will open with the summary text ready to send.

If you don't see a "Share" button, ensure the summary is fully loaded and you haven't accidentally exited the editing mode. Sometimes a quick tap outside the text box will reveal the options again.

You'll know it worked when the summary is visibly saved in your event's details or successfully appears in a message or email draft.

(Optional) Set Up Automatic Summaries for Future Events

To streamline your workflow, you can tell Apple Intelligence to automatically create summaries for all future events. On your iPhone or iPad, open the Settings app, scroll down and tap "Calendar," then find and tap "Summaries." Inside this menu, you should see a toggle switch to "Summarise Events" — tap it to turn it on.

If you're on a Mac, open the Calendar application, then click "Calendar" in the menu bar at the top of your screen, choose "Settings," and navigate to the "Advanced" tab. Look for the "Summarise Events" checkbox and tick it.

Once this feature is enabled, Apple Intelligence will automatically generate a summary for new events after they conclude, without you having to tap a button each time.

If you don't see this option in your settings, it might be due to your device model, region, or operating system version. Ensure your software is up to date.

You'll know it worked when, after an event ends, you can open it in Calendar and find a summary already drafted in the notes section.