Master Apple Intelligence Writing Tools with Ease

Access the Writing Tools Menu

The magic of Apple Intelligence writing tools is that they live where you write. This means you don't need to open a separate app; the features are available right in your text fields, powered by artificial intelligence (AI). Think of AI as a very clever computer program that can learn and understand language, just like a person learns from reading and conversation, allowing it to offer smart suggestions.

To begin, open an app like Mail, Notes, or Pages on your device. Type some text, or find an existing piece of writing you want to edit. Then, select the text you want to work with. On an iPhone or iPad, tap and hold on a word until it's highlighted, then drag the blue selection handles to include more text. On a Mac, simply highlight the text using your mouse or trackpad. After selecting, a small pop-up menu will usually appear directly above or below your selection. Look for an option that says "Writing Tools", "AI Options", or similar. Tap or click this option. If you don't see it immediately, you might need to tap a small arrow or a "More" button (often represented by three dots or lines) to reveal it.

You'll know it worked when you see a list of options like "Rewrite", "Proofread", and "Summarise" appear in a new menu or panel.

Rewrite your Text for Impact

The "Rewrite" tool helps you adjust the tone, style, and length of your sentences without changing the core meaning. It uses AI to suggest alternatives, like having a helpful editor at your fingertips.

First, ensure you've selected your desired text and accessed the "Writing Tools" menu as described in Step 1. From this menu, tap or click the "Rewrite" option. What you'll see next is a new panel or overlay on your screen, presenting several different versions of your original text. These suggestions might aim to make your text more formal, more friendly, shorter, or longer, sometimes with specific mood options like "Confident" or "Concise." Take your time to browse through the suggestions. When you find a version you prefer, simply tap or click it to replace your original text. If none of the initial suggestions fit, you can often tap a "Try Again" or "Show More" button to generate new options. If it looks different, you might see small icons representing different tones rather than descriptive labels; experiment with these.

The "Rewrite" tool might suggest options such as:

• More Formal: "I propose we convene shortly to discuss the project."
• More Friendly: "Let's catch up soon to chat about the project!"
• More Concise: "Let's meet soon to discuss the project." You'll know it worked when the rewrite panel closes, and your original text in the document or message is replaced with the new, rewritten version you selected.

Proofread for Perfection

The "Proofread" tool is your built-in editor, helping you catch errors in grammar, spelling, and punctuation, ensuring your writing is polished and professional.

With your text already selected and the "Writing Tools" menu open (as in Step 1), choose the "Proofread" option. What you'll see on screen is your selected text, but with suggested corrections highlighted. These highlights might be for missing commas, incorrect verb tenses, misspelled words, or awkward phrasing. After selecting "Proofread," the tool will usually display the original text and then offer a revised version with all the corrections applied, or it might highlight individual errors for you to review one by one. You can then accept all suggestions at once, or accept/ignore each suggestion individually. If it looks different, some versions of the tool might show suggested changes in a sidebar, allowing you to click "Apply" or "Reject" next to each one.

The "Proofread" tool will highlight issues like:

• "Their" with a suggestion to change it to "There".
• "its" with a suggestion to change it to "it's".
• A missing comma after "report" with a suggestion to add one. You'll know it worked when the corrections are applied to your text, and any highlighted errors or suggestions disappear from view.

Summarise Long Passages

Sometimes you have a long piece of text – perhaps a lengthy email or a detailed document – and you just need the main points. The "Summarise" tool can quickly distil lengthy content into key bullet points or a concise paragraph.

Start by selecting a longer block of text (at least a paragraph or more) using the method from Step 1. Once selected, open the "Writing Tools" menu and choose the "Summarise" option. What happens next is that Apple Intelligence will process your selection and display a shorter version of your text, focusing on the most important information. This summary often appears in a new pop-up window or replaces the original text temporarily. You'll then review the summary, which is excellent for getting the gist of something quickly. If it looks different, you might be given an option to choose between a bulleted list summary or a paragraph summary.

The "Summarise" tool might provide bullet points like:

• New work-from-home policy implemented.
• Outlines equipment provision and usage guidelines.
• Clarifies expectations for virtual meetings.
• Provides updated scheduling flexibility options. You'll know it worked when your long text is replaced with a concise summary (or you're given the option to insert it), often in bullet points or a short paragraph.