How to Turn ElevenLabs Scribe v3 Transcripts Into Notes and Tasks

Check permission and prepare the recording

Before you upload anything, make sure everyone in the recording knows it is being made and has agreed to it. Recording rules differ by place and by workplace, so if you're unsure, ask your manager or a professional rather than relying on this guide. Next, find your file in its folder. Short clips are easier to check, so if your recording is long, consider trimming it into parts by time using a basic audio editor or your phone's recording app. Look for a trim or split option.

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Upload the file and start the transcription

Sign in to ElevenLabs and look for a section about speech-to-text or transcription. "Scribe" is the name of the model that turns spoken words into written text. Look for an upload button or a box where you can drag and drop your file. Choose your recording and start the transcription. Processing usually takes a while, and longer files take more time. When it finishes, a text version appears on the screen.

If the options look different, look for a model choice and select Scribe v3 if you see it. It can't tell you what was important or who owes what.

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Clean up the transcript

Read the transcript while listening to the recording at a few key moments, especially where names, numbers, and dates appear. ElevenLabs says, according to its own announcement, that Scribe v3 has 27% fewer word errors than Scribe v2. That's the company's claim, and it doesn't mean the text is perfect. Unusual names, product codes, and people talking over each other are the places most likely to be wrong.

Next, check who said what. The company's announcement says its real-time version, Scribe v3 Live, adds speaker labels. For a recorded file, check whether your output already shows speakers. If it doesn't, add simple labels yourself, such as "Speaker 1" or a first name, at the start of each turn. Fix the errors you find and save a clean copy.

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Ask an AI assistant for a recap

Open your AI chat assistant and start a new chat. Paste your cleaned transcript into the message box at the bottom and write your instructions above it. Put the instructions first, so the assistant knows what to do with the text. Send the message and wait for the response, which appears below your message. For long transcripts, the reply can take a moment.

If the text is too long for one message, split the transcript into two parts, send the first part with the instructions, and ask the assistant to wait for the second part before writing the recap.

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Build an action list from the same chat

Stay in the same chat so the assistant still has the transcript in front of it. Ask for a checklist of tasks, with the owner and due date for each one. Many chats keep earlier messages, but very long conversations can cause the assistant to lose track of early details. If the answer seems to forget something, paste the transcript again. The assistant can't know what was meant if nobody said it, so ask it to say "not stated" instead of guessing.

When the list appears, compare each line with the recording. Cross out anything that wasn't really agreed on, and add any task the assistant missed.

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Draft the follow-up email

Ask the same chat to combine your recap and action list into a short email. Tell it who the email is for, how long it should be, and what you want readers to do next. A clear request at the end, like asking people to reply by a date, makes the email easier to act on. Read the draft slowly. Assistants sometimes add small details that weren't in the meeting, so remove anything you can't confirm, then copy the text into your email app and send it yourself.

If the email sounds too formal or too casual, ask for a second version with a different tone, such as "a little warmer" or "more direct." Then pick the one that sounds like you.